AI Subscription Cost Calculator

AI Tool Information

AI Provider ℹSelect your primary AI service provider.

Subscription Plan ℹYour current subscription tier.

Monthly Subscription Cost ℹBase monthly subscription fee per seat or flat.

Team Usage

Number of Team Members ℹTotal employees or seats using the AI tool.

Daily Prompts per User ℹAverage number of AI prompts each user sends per day.

Avg Prompt Length (tokens) ℹTypical input token count per prompt (1 word ≈ 1.3 tokens).

Avg Output Length (tokens) ℹTypical output token count per response.

Working Days per Month ℹBusiness days used for calculating monthly prompt volume.

AI Usage Frequency ℹHow actively the team uses AI relative to their work.

API Costs

Monthly API Requests ℹTotal API calls made per month (outside subscription quota).

Cost per 1,000 Tokens ($) ℹCombined input+output token price per 1K tokens. Check provider pricing page.

Monthly Image Generations ℹNumber of AI-generated images per month (DALL-E, Midjourney, etc.).

Cost per Image ($) ℹAverage cost per image generation.

Monthly Voice/Audio Processing ($) ℹCost of speech-to-text, TTS, or audio AI features per month.

Monthly Fine-Tuning / Training ($) ℹCost to fine-tune or retrain AI models on your data.

Hidden Costs

Staff AI Training Cost (monthly $) ℹMonthly amortised cost of onboarding & ongoing AI training for staff.

AI Integration Cost (monthly $) ℹMonthly amortised developer/consultant cost for AI integration.

Automation Maintenance (monthly $) ℹMonthly cost to maintain AI automations, pipelines and workflows.

Additional Software Stack ($) ℹMonthly cost of supporting tools needed alongside your AI tool.

Third-Party Plugin Costs (monthly $) ℹMonthly spend on add-ons, extensions, or marketplace plugins.

Cloud Hosting for AI Apps (monthly $) ℹMonthly cloud compute cost for hosting custom AI applications or inference.

Business Settings

Business Type ℹYour organisation type, which influences cost scaling assumptions.

Expected AI Usage Growth / Year (%) ℹAnnual percentage increase in your team's AI usage.

Annual Inflation Adjustment (%) ℹExpected annual price increase from AI provider (vendor inflation).

Monthly AI Budget Limit ($) ℹMaximum monthly budget allocated for all AI costs.

Cost Item	Category	Monthly ($)	Annual ($)